Office Manager – Warsaw Office

Office Manager

Fetcherr experts in deep learning, algo-trading, e-commerce, and digitization, Fetcherr disrupts traditional systems with its cutting-edge AI technology. At its core is the Large Market Model (LMM), an adaptable AI engine that forecasts demand and market trends with precision, empowering real-time decision-making. Specializing initially in the airline industry, Fetcherr aims to revolutionize industries with dynamic AI-driven solutions.

We're looking for an Office Manager to help us grow our office in Warsaw. The ideal candidate is a Office Manager/ Administrative Assistant with a solid background in administrative area, familiar with best practices who is self-driven, motivated, independent, and proactive.

You as a member of the HR team will take an active part in building positive working environment.

What You’ll Be Responsible For:

• Managing the reception area and handling incoming calls and correspondence
• Coordinating couriers and postal services
• Organization of business trips
• Greeting and assisting foreign and domestic clients, employees, and guests visiting the Warsaw office
• Organizing access to the office for new employees and participating in the onboarding process (showing around the office, helping with delivering equipment, assisting with the adaptation process)
• Organizing and supporting meetings and company events
• Coordinating conference room bookings and logistics
• Ensuring a smooth flow of documents and information within the company
• Ordering and managing office supplies, groceries, drinks, and stationery
• Cooperating with vendors and service providers (e.g. catering, printers, cleaning, IT equipment)
• Liaising with building management and security
• Monitoring the condition and appearance of the reception, kitchen, and meeting rooms
• Assist with day-to-day operations and provide general administrative support to ensure the smooth running of the office and the happiness of employees